Has your business gone digital yet? Document scanning allows you to transition many of your documents to paperless via digital imaging. More and more businesses are jumping on this bandwagon as a means of cutting costs, increasing productivity, and enhancing access to information.
How Does Scanning Benefit You?
Cost Efficiency: The storage and management of paper documents is expensive for a number of reasons. You must have room for storing them, it takes significant time to hunt items down, and it's easy to misplace important items. Scanning negates all of these things by making everything accessible all in one place with zero excess space taken up. Documents are easily searchable and can be accessed within seconds.
Information Sharing: Paper-based storage is inefficient partially due to the fact that sharing documents requires photocopies to be made and dispersed so they can be viewed at the same time. Document scanning removes this completely through online accessibility, sharing the documents digitally with anyone who needs to access them. This improves collaboration and advances customer response times.
Environmentally Friendly: The amount of paper saved through document scanning cannot be understated. You will significantly reduce your carbon footprint by reducing the need for paper, printer ink and mailing processes.
Do I Have to Scan Every Single Document?
No, you do not. You can scan only relevant, pertinent documents that are currently active, if that's what works best for your business. With inactive files that will eventually be destroyed, it can be more cost-effective to hang onto them off-site. There are scan-on-demand locations where they will store your records safely and securely, then scan them if/when needed.
Outsourcing Your Scanning
When you outsource your scanning project, you put the costs, risk, and responsibilities squarely on the shoulders of a company with expertise in scanning. They take on every step of the process--from document preparation all the way to the delivery of your digital images. This frees you up to focus on the growth of your business while you await the arrival of your final product!
If you have any questions, remember we're always here to help your Business succeed, just let us know how!