The Healthcare Industry's Guide to Digital Transformation

Digital transformation in healthcare can cause many facilities to get nervous as new technology forces them to adopt tools to aid in all aspects of patient care. Although it can seem threatening at first glance, technology empowers healthcare providers and the facilities in which they work to improve their patient care. Processes are streamlined improving access to medical histories, reducing labor costs and improving security and privacy. Here we offer a guide to digital transformation in healthcare to help your facility adapt to the changing landscape of the healthcare industry.

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Medical Records Scanning Services

The endless line of paperwork and filing systems involved in meeting the needs of health insurance plans, legal, and HIPAA requirements is not only time consuming, but also risky for human error. This leads to lost paperwork and the need to resubmit forms for insurance coverage to get things moving. This costs money and wastes time that could be put to better use. Medical records scanning provides you with quick access to patient records so you can maintain a higher level of patient care.

Scanning services in hand with cloud computing document management software allows you to have instant access to the records required. Using auto-classification technology, your clinical, billing, insurance and privacy documents are completely organized, tagged and archived without the risk of error. It will take just seconds to locate pertinent documents and the risk of loss is eliminated. You remain compliant with current regulations, reduce labor costs and even reduce the physical office space required for file storage.

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Mercury Software Options

Technology offers a host of software options providing easy management of your enterprise information. All of your information can be easily stored and shared even if it is in different locations, being shared with different platforms or you are using various enterprise applications. You can reduce IT storage costs and compliance risk while maximizing information value. By automating the critical tasks related to Information Governance and Storage Optimization you can more easily analyze, classify, migrate and monitor your data. With the proper tools, you can remain aligned with compliance requirements thanks to security features including auto-encryption, access control, and retention schedules.

You can ensure you always:

  • Adhere to document retention schedules
  • Keep sensitive data secure
  • Administer appropriate access control
  • Provide required documentation during audits
  • Move data to secondary storage
  • Enable single instancing
  • Defensibly delete useless or harmful information

The right software can save you as much as 80% in storage costs.

AP Automation

With endless invoices, approvals, records, and checks your accounts payable department is hard-pressed to remain organized and efficient. With AP Automation, you can gain control of your records and streamline your accounts payable process. You can become more efficient by centralizing and automating your accounts payable providing easy access to information, helping you to track invoices and allowing you to share data in one system. Once again, human error is eliminated, and financial transactions will be handled promptly. Your AP department will become fully transparent because information is easily accessed. The process reduces time wasted with manual entries, invoice files and corrections. Instead, your process is paperless reducing administrative costs and associated labor requirements.

Alaris Document Scanners 

You can take things into your own hands and make your processes more efficient by reducing the need for paper-driven workflows. Using Kodak Alaris document scanners allows you to take all your paperwork and transform it into digital files making the digital transformation easier. You capture the information with high-quality images and use software to store, organize and access the information when it is needed.

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Healthcare Digital Transformation 

Information Management is driving digital transformation helping healthcare facilities improve patient-centric, quality care while still decreasing costs, increasing efficiency, and optimizing workflow. A centralized data management system allows you to meet the demands of both the market and patients. You can seamlessly share patient healthcare data from one electronic system to another including:

  • Patient demographics
  • Medical history
  • Medications
  • Allergies
  • Lab results
  • Radiology results and more

Proper Information Management allows you to address multiple issues in the healthcare industry, including:

  • Healthcare document management and warehousing
  • Medical document scanning services
  • Information governance in healthcare
  • EHR access and information sharing
  • Data protection and confidentiality

The Digital Mailroom 

A digital mailroom allows you to securely process emails, faxes, and paper by converting everything into high-quality data content. The information can be fed into multiple platforms including ERP, Billing systems, HR processes, RCM, and EHR systems. You streamline the way new information is accessed and shared, making it easy to ingest the information into your mailroom process. Everything is quickly converted, stored and/or shared so the influx of transactions, correspondence, and general information remain organized and quickly accessible including medical record scanning for Revenue Cycle Management.

Although the idea of adopting digital transformation strategies to improve your healthcare facility’s efficiencies can be overwhelming, this guide demonstrates the many digitizing tools available to make life easier.

INDUSTRY REPORT: Top digital transformation innovations changing your industry