The Evolution of Document Management in the Workplace

Prior to our current digital revolution, offices solely relied on paper documentation to get things done. With this came significant problems such as misplacement of documents, slow collaboration, insufficient storage, spills that destroyed the documents, as well as delivery delays. The utter fragility and time consumption involved with paper documents needed to be resolved, so, as soon as the opportunity presented itself, many businesses jumped on the paperless train.

The Initial Impact of Paperless

With this evolution, it was terrific to be able to email a document back and forth and edit individually, however it eventually becomes blurry as to who is editing what and whose hands it should be in at any given time. It's difficult to determine if it's even the correct copy being edited at times, and time is being wasted copying, pasting, attaching etc.. While paperless solved some problems, it also created some new ones.

Finding Success With Paperless

These days, when executed correctly, going digital allows for an increase in productivity and collaboration, as well as compliance and decrease in human error. There are easy-to-use solutions that can help businesses become more productive and more profitable, but it's important that you know what you need so you can choose the software that is the best fit for your company.

Factors to Consider

There are three traditional routes you can take when implementing paperless storage and documentation. The first thing you need to determine is if you want to store onsite, in the cloud, or in a hybrid situation. Each option has its own benefits, but it's important to note that there's a reason cloud storage is continuing to grow so quickly. The cloud allows for cost-cutting, can be altered whenever necessary, is accessible from any location, and has significant security.

With all of the advancements being made, paperless is certainly the way to go if you're looking to save your business time and money with increased accessibility and security.