There is no one-size-fits-all solution when it comes to data storage. But there are a few things you need to understand before implementing a management system into your organization.
Data storage management is far more than just backing up files and software to a storage device or the cloud, that's simply not enough. Here's what you need to know when it comes to choosing the right data storage management solution for your business.
1 ) Know your data. To define your storage strategy, you must identify the business value of your data. Here are a few questions to consider from a CIO.com article:
a. How soon do I need the data back if lost?
b. How fast do I need to access the data?
c. How long do I need to retain data?
d. How secure does it need to be?
e. What regulatory requirements need to be adhered to?
These questions will help you determine what to do with what information and organize, archive, and store effectively.
2 ) Segregate Data wisely. All data is not created equal. Some information is more valuable than others and offers different business value. At this point, you'll need to think about how you want to structure it. Just don't forget about unstructured data from obscure areas like email servers and network file systems. Your new data management system should enable you to make the choices and combinations you need like tiered-storage vs. lower cost cloud archives.
3 ) Pinpoint compliance needs. Whether you're a public or private company - and depending on your industry - there are specific requirements you'll need to adhere to. Those in the financial and healthcare fields will have extra security measures to take, so choose wisely based on your required security standards.
4 ) Understand your options and associated costs. While you shouldn't let upfront costs and expenses determine which route you should take, it's important to know how much it will cost you in the short and long-run. (Just don't let cost override value and need.) There are also a variety of storage options to choose from, including cloud, servers, and hybrid. Some are optimized for archiving where others are meant to enhance performance.
5 ) Secure stored and archived data. Security should be top of mind when it comes to picking out the right data management solution, especially in today's highly litigious and breach-heavy society. Physical and virtual security measures should be robust. Your data should also be encrypted (if it falls out of possession or is hacked) and housed securely so that the data and enterprise system can be recreated in the event of an emergency or natural disaster.
6 ) Ensure work will become more efficient. If you're changing data storage management systems, you should be able to easily search your electronically stored data and provide accurate results instantly. It's critical to getting the most out of your data daily and is extremely handy in urgent situations. As the CIO.com article says, �After all, if you can't find the right data when you need it, what's the point of archiving your data at all?�
7 ) Make sure the solution fits your needs. Do you need on-site storage and archiving? Just third-party cloud storage? Or a private and scalable cloud storage solution? Consider workload characteristics, flexible storage options, and existing structures/investments.
8 ) Find the right storage provider. You want to start and finish this journey with someone you trust and can rely on with proven experience. Vet potential providers carefully and pay attention to details like capacity, performance, availability, and fault tolerance. And then, make sure your point of contact will respond quickly to resolve any issues.
Don't wait until you need more storage, act now and find a data management solution customized to your business's unique needs. Feel assured that your data is in a secure place, and begin making better and quicker decisions to help you run your company more efficiently.