Onsite Document Scanning Services Position Organizations for Long-Term Remote Work Strategies

Two years into the COVID-19 pandemic, we're staring at the prospect of long-term remote work for many job roles across the world.

Slowly, a picture of what the post-pandemic workplace will look like is beginning to emerge. While some organizations want to bring their employees back into the office, others are gearing up for hybrid models, and still others look like they will prefer full-time remote work—at least for specific job roles in their organizational structure—in other words, a hybrid work model.

What is driving organizations to continue the remote working trend? And how are they preparing for this drastically different work model?

NEW GUIDE: How to become a paperless company in 90 days

Webp.net-resizeimage (5)

Document digitization: The key to remote work

Technology is at the core of long-term remote work strategies. But given all the advanced technology, the basic building block of the hybrid workplace is document digitization.

But first, let's dive deeper into the reasons why remote working is here to stay—how it benefits both organizations and employees, maintains business continuity in emergencies, and enhances productivity while reducing costs.

  • Employers have access to a wider qualified talent pool: Long-term remote work strategies promote equal work opportunities. Companies can recruit top talent from virtually anywhere! With remote or hybrid workspaces break down geographical barriers. The wider talent pool improves the quality of work for the organization and brings new opportunities to talented job seekers.
  • Cost savings for both workers and employers: According to Global Workplace Analytics, if workers are allowed to work from home 50% of the time, organizations can save nearly $11,000 per employee per year. Another research study by FlexJobs indicates that a remote worker can save $4000 per year by cutting down costs on office clothing, coffee, lunches, and more. It's a clear win-win for both employers and employees.
  • More efficient use of time: Work-from-home means no time-consuming commutes. And no commuting means more time to complete office work and have time left over for personal wellbeing, family commitments or career enhancements.
  • Better work-life balance: Using time more efficiently leads to a better work-life balance. During the pandemic, employees found that they had better control over their work schedules by working from home and could devote much-needed time to family and personal welfare. Be it having lunch together or doing household chores, and employees were happier with the flexibility they gained. This prompted them to work more efficiently and led to increased job satisfaction. Ultimately, happy employees mean better work quality.
  • Reduction in workplace absenteeism: In the work from office scenario, employees usually take the day off if they feel unwell. However, while working from home, employees have the leeway to rest for a while and resume work as soon as they feel well enough. Similarly, if employees need to be present at home to look after young children or seniors, they can continue to work from home. This reduces absenteeism and becomes a win-win situation for both workers and the employer.

The writing is on the wall—remote work saves money, improves work-life balance and removes the barriers to accessing a vast talent pool—it's a win-win for both employees and employers.

It's no wonder that many organizations are planning a permanent work-from-home strategy for some job roles. Leaders envision a hybrid model for the future, in which employees may come into the office for a certain number of days or meetings and review and work from home the rest of the time.

Getting ready for hybrid workspaces: Onsite document scanning services

Organizations will need to redesign their IT infrastructure and application stacks for remote work. What do you need for business success in a hybrid work model? 

From hard copies to digital documents

If essential business documents are still in hard copy, it will make remote work difficult, if not impossible. Scanning business-critical documents will allow your employees to access them remotely. Even if you must retain some originals in paper or physical format, it is better to scan them and make digital copies available to remote workers.

DRS Imaging offers advanced document digitization technology so you can convert any physical documents like microfilms, photographs, drawings, or paper files into digital format. Our professional document scanning services are available both onsite and at our offsite scanning bureaus across the US. 

DRS provides comprehensive onsite document scanning services

At DRS, we understand that sometimes the documents and data cannot leave your facility because the information is too valuable or the risk is too high. Therefore, we have built operations teams to support onsite services to help you maintain a paperless office and enable a hybrid workplace. 

We offer secure onsite document scanning services to support your hybrid work model. Our team of scanning experts will work at your office location to scan and digitize your incoming documents. Once digitized, these can be routed to a DMS and stored on the cloud so distributed teams can access them securely from any device and any location.

INDUSTRY REPORT: Top digital transformation innovations changing your industry

Collaboration and secure access to documents

It is not enough to digitize documents. Do you find collaboration degrading into an inefficient series of email exchanges with attachments in various formats and versions in your organization?

One of the challenging issues of the digital workplace for many workers is collaborating on a document remotely. Cloud-based document management systems organize and store digital records in a central repository, allowing remote workers to access them from anywhere. Version control features ensure that employees can work on the same document collaboratively. 

ECM solutions from DRS help you prepare your IT infrastructure for remote and collaborative work. As a collaborative software, ECM performs the functionality of both records and document management. With this technology, you can easily streamline unstructured information and use it productively.

DRS Imaging: Onsite document scanning services to prepare you for the future of work

Document scanning lays the foundation for document management capabilities. You can then streamline your business processes and create automated workflows for your remote teams. In addition, placing your digitized files in a single virtual records system reduces silos and centralizes your records storage.

Contact DRS for a quote for onsite document scanning services that support remote or hybrid working strategies as your organization prepares for the future of work.