Document management solutions (DMS) have many benefits that can help your business become more functional. From eliminating overwhelming office clutter to secure storage, an effective DMS can increase time-management and profitability.
What is Document Management?
Document management consists of managing files and documents efficiently; sharing pertinent information safely and securely while cutting costs related to maintaining paper filing systems. These include document scanning and conversion, data and content capture, cloud or in-house management software, enhanced workflow automation software, as well as integration with software specific to your business.
The Benefits of Cloud Document Management
Due to the evolution of technology, people anticipate being able to access documents and information no matter where they are. With cloud deployment, you'll have secure access to crucial documents from your phone, tablet or computer anywhere you go. This gives you the ability to access, save, share and process documents safely. Additionally, you can customize user rights and level access, as well as administrative settings that apply on all devices. This frees you from the necessity of administering software without losing security, while also reducing admin needs, IT costs and operational expenses.
How DMS Improves Efficiency While Reducing Costs
With DMS, you can manage and control documents much more easily through functionality controls, utilization reports, audit trails, and security logs. This allows you to retrieve/share documents in seconds from any location, streamline processes seamlessly, meet compliance guidelines more readily, leverage software investments, as well as reduce labor and storage costs.
Features of DMS
Key features of document management include audit trails, security, mobile abilities, E-forms, integration, annotation, digital signature, integration with current software, and disaster recovery. Be sure any DMS you're implementing has all of these aspects in order to ensure the best possible user experience and to reap the most benefits.