Roughly 60% of an average employee's day gets spent handling a business's records and documents, which can be a draining amount of time and money unnecessarily spent. A cloud-based ECM (enterprise content management) could be your solution to this, allowing you to allocate your employees and money elsewhere. With the incredible volume of documents and content generated daily within an enterprise, the need to adequately manage and store the data is significant. Utilizing on-premise solutions allows for content to be managed but not always maximized, however, with cloud-based storage, content is streamlined and easily accessible from anywhere.
#1. Globally Accessible
At the most basic level, many companies implemented legacy ECM solutions in order to have their content available online; thus providing much more accessibility. However, with the cloud storage technology available today, content is even more accessible from anywhere, anytime, to anyone who needs it. This also enhances employee engagement by enabling them to constantly stay on top of what is happening within the workplace through collaboration with their devices, thus striking a better work-life balance. Studies show that engage employees are much more likely to remain with their employers, resulting in higher profits for the company.
#2. Increased Productivity
With information and data more accessible, and world-wide boundaries removed via cloud-based ECM, employees are now able to collaborate with each other and their clients on the same document from absolutely anywhere, using multiple devices. Oftentimes, unfortunately, companies undervalue the power of having a robust collaborative environment and its ability to up productivity. Additionally, another benefit of adopting a cloud-based ECM solution is that millennials are on the rise in the workforce, and they tend to shy away from inefficient technology. With significant savvy in technology, the ability to work from a variety of devices is important to them. In other words, legacy ECM solutions are now quite antiquated and irrelevant.
#3. Cost Reduction
Typically, deployment of on-site ECM solutions requires significant financial and physical investment in infrastructure and assets. However, transfering ECM to the cloud removes many of the costs and maintenance involved in on-site solutions. Additionally, leveraging IT resources to innovate a business as opposed to having to focus on annual costly operations such as patching, monitoring, and upgrading allows your business to flourish and grow.
#4. Enhanced Security
Due to the fact that the data is no longer physically stored on the premises, there is a concern that there's a lack of security in the cloud. However, the cloud is actually more secure in many ways, especially compared to a file-share service. You can see exactly who is accessing information, from what device, as well as their location if necessary with the cloud. Additionally, you can easily customize and approve accessibility for every file on the cloud, thus creating an extremely secure system.
#5. Process Integration
It's imperative that today's organizations automate processes such as invoice processing, accounts payable, case management as well as allowing for seamless communication with HR, as well as production departments interactions with supply chains. In order to match this demand for connectivity, cloud-based ECM solutions are now being built to be integrated into the processes and systems in order to create consistency and control over generated data. This includes everything from service contracts to inventories, allowing them to be connected, collected, and presented to authorized employees efficiently; keeping everyone on the same page at all times.
Although the needs of each business varies widely, it's an overarching goal of many companies to achieve a higher capital with lower operating costs. Cloud-based ECM storage solutions does this for you, while also increasing flexibility, reliability, and accessibility throughout the company.